Office Assistant Inspire Pakistan

 Office Assistant Inspire Pakistan

 IMPORTANT DATA` 

Starting date of application form   3rd September, 2024 

Last date of application form          9th September, 2024 

 

Category    Administration      

Type    Full Time 

Salary   55,094/- PKR (fixed salary) 

 

Position   1 

Location    Islamabad 

 

Background:  

Inspire Pakistan is a prominent non-profit organisation dedicated to implementing revolutionary projects in education, community protection, and social cohesion. Inspire Pakistan has positioned itself at the forefront of fostering positive change through collaboration with esteemed partners such as the United Nations Refugee Agency (UNHCR) and the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ), as well as policy direction from the Pakistani government.  

Summary of Key Functions  

The Office Assistant's responsibilities include general clerical support for program management. This job reports to the Administrative Officer. 

Roles and Responsibilities   

Act as an Office Assistant under the direct direction of the Administrative Officer/Assistant.  

Maintain consumables inventory and distribution records in accordance with organisational rules and procedures, as allocated. 

Issue office stationery to project staff, including record keeping. Maintain office files and keep a record of stationery.  

Help detect issues with supply and material quality, suitability, and usage.  

Documents will be photocopied, collated, sorted, and distributed as desired. Keep photocopiers filled with paper and toner.  

 

Ensure that office equipment and technological appliances are maintained and used correctly. Identify and report maintenance issues.  

Support finance in bank transactions such as cheque deposits and cash withdrawals.  

Ensure and report on the timely repair and maintenance of office premises.  

Maintain the receiving and dispatch registers.  

Maintains an electronic copy of the attendance sheet on a daily basis and compiles a monthly staff in and out of office report that is shared with all employees by the end of each month. 

Maintain current employee leave records.  

Assist the supply chain in planning events/seminars/workshops, etc.  

Participate in professional training and development activities as required or requested.  

Perform any ad hoc duties specified by your supervisor. 

Qualifications and Experience:  

A minimum of two years' experience in office administration or a related discipline.  

A bachelor's degree is required; extra experience as an administrative assistant or secretary is preferred.  

Proficient with Microsoft Office (Word, Excel, Outlook, and PowerPoint) and office equipment.  

Excellent organisational and time management skills, as well as the ability to prioritise activities.  

Excellent oral and written communication abilities.  

Ability to work independently with little supervision and as part of a team.  

Attention to detail and problem-solving abilities.  

The ability to speak Pashto or Dari is an extra advantage.  

Ability to operate under pressure. 

Note  

Only those who have been shortlisted will be contacted for an assessment or interview. On a rolling basis, the post will be filled.  

Inspire Pakistan values diversity in the workplace and is an equal opportunity employer. We do not discriminate on the grounds of age, marital status, veteran status, disability status, gender, sexual orientation, race, religion, colour, or country origin.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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